NotePad ++ includes a very handy feature that you can use to quickly copy out on the results of only the searches you have run in a text file.

In the Find tool in NotePad ++, you'll see that you have the option on the Mark tab to 'Bookmark line'. Checking off this box will give you the option to mark any line on which your search result appears. Click Mark All, and then run the search:

. . . you can run additional searches, and the previous search will stay marked, unless you first click on 'Clear all marks'. NotePad++ will add a blue dot next to the lines that contain any search hit.

To copy out only the lines which have a marked search result go to Search . . . Bookmark . . . Copy Bookmarked Lines.

You will then be able to simply copy out the lines with hits to a new file.

Searching for sentences using multiple consecutive words in all capital letters can be an effective way to track down email or other documents in which employees express surprise, anger, excitement or other strong emotion. The following regular expression search will locate any instances where at least four words appear in ALL CAPS in a sentence:


[A-Z] looks for any of the 26 capital letters, and {2,} finds instances in which words of 2 or more characters are in all capital letters. \b searches for a word boundary, and \s searches for a whitespace. The sequence \b[A-Z]{2,}\s can be repeated as many times as necessary to capture longer sequences of fully capitalized words.

See this example of how the search is run in NotePad++

The fines provided for in the European Union's General Data Protection Regulation (GDPR) are being imposed on companies. This week the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) imposed a €475,000 fine on See this press release on the DPA's site.

The popular online hotel reservation service was fined for waiting until February 7, 2019 to report a data breach it discovered on January 13, 2019. Article 33 of the GDPR requires a supervisory authority to be notified of a data breach within 72 hours of its discovery. The breach involved credit card information for 300 individuals, and other personal data for 4,000 individuals.

The Dutch DPA has an online form businesses can use to report data breaches. The form includes a timeline section which requires that the date the breach was discovered be stated, and specifically directs that an explanation be given for breaches reported more than 72 hours after notice is first obtained of the breach.

The form also requires the reporting of the following information:

  • A contact person to provide ongoing information about the breach to the DPA.

  • The types of information compromised including Citizen Service Numbers; biometric data, genetic data, access data, and health information.

  • Which part of the data was encrypted.

  • Whether unauthorized persons gained access to the data.

  • Whether inaccurate data was disclosed.

  • Whether essential services cannot be provided to data subjects.

Sean O'Shea has more than 15 years of experience in the litigation support field with major law firms in New York and San Francisco.   He is an ACEDS Certified eDiscovery Specialist and a Relativity Certified Administrator.

The views expressed in this blog are those of the owner and do not reflect the views or opinions of the owner’s employer.


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