One of the advantages of RelativityOne is that it performs automated resource scaling - a server is directed to prioritize the completion of certain functions. So if a mass operation is run involving a lot of data, server resources can be increased, and re-directed from other jobs so the mass operation completes sooner. Automated scaling will be performed for:

  1. Branding

  2. Indexing

  3. OCRing

  4. PDF mass exports

  5. Processing

  6. Productions

Relativity provides some very specific information here, on how fast scaling will be implemented for different functions. When a Processing job takes longer than 10 minutes, and there are other jobs in progress, scaling should be initiated within 45 minutes.

If it takes more than 2 hours to run a branding, production, OCR, or mass PDF job, scaling will be performed.

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When conducting active learning (CAL) in Relativity, keep in mind that you have a choice between whether or not the reviewers will be given documents which are textually similar to those which a coder has already determined to be responsive or non-responsive.

The Suppress Duplicate Documents setting should be set to Yes you are performing 'coverage review' in order to train the system as quickly as possible. In this model, the documents which the system is most uncertain about will be added to the review queue first - those with a rank around 50 on the scale from 0 to 100.

Prioritized review will prompt reviewers to focus on the highest ranking documents. When this type of review is performed the reviewers will code the highest ranking documents first.

Once a project has been started, the suppress duplicates setting cannot be changed.

The documents which are suppressed for a classification will be tagged in the field tree, so they can be reviewed earlier.

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Keep in mind the following about RelativityOne's new redact function.

  • Redact will store a record of the original version of a document that is redacted for a production set.

  • After a cell is redacted, most of the formatting in the cell will be retained. The cell border and color fill will not be lost. However only the format settings for the first word in the cell will be saved. Other variations to the font, font size, and text color for subsequent words will be lost.

  • While Redact will facilitate the redaction of Excel files, it is not possible to use it to redact .csv files.

  • Users with access to Redact will be able to use these mass operations:

  1. Convert spreadsheet markups - this changes all redactions to highlights, or vice versa.

  2. Revert redactions for native files

  3. Remove hidden content in Excel files.

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Sean O'Shea has more than 15 years of experience in the litigation support field with major law firms in New York and San Francisco.   He is an ACEDS Certified eDiscovery Specialist and a Relativity Certified Administrator.

The views expressed in this blog are those of the owner and do not reflect the views or opinions of the owner’s employer.


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This policy is subject to change at any time.