Don't miss that the recent addition to the current version of Excel, the CONCAT formula, will let you easily combine the text of a range of cells.

The older CONCATENATE formula will give you an error if you attempt to combine a range of cells containing text or digits.

CONCAT lets you easily combine the contents of multiple cells. This is useful when you want to compare the entries on one row for differences on another row.

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You can use the spreadsheet attached below to identify and correct overlapping deposition designation page and line ranges.

Begin by entering the beginning and ending page and line ranges in columns B to E, listing the deponent's name in column A.. It is necessary to have the ranges sorted by deponent name, beginning page number, beginning line number, ending page number, and then ending line number.

Next, pull down the formulas in columns F to I. The formula in G will find where an overlapping range begins, and the formula in H will find where it ends The formula in column will give a result of 'Review' for the ranges you need to correct, and blank for the ranges which can be left uncorrected in the final Excel file. The formula result in column F shows which ranges are simply duplicates.

Filter in column G for 'check', and then pull down the formulas in J to R.

Then filter in column H for check, and pull down the formulas in columns J to R.

The result will show the correct ranges on the same row as the beginning range in columns O to R.

The formula in column N will show where more than two ranges overlap with one another.

Overlapping Depo Designations v2
Download XLSX • 14KB

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Don't miss the simple utility from Rennie Glen Software, Easy Bates, which is a fast and easy way to Bates stamp a set of documents.

Available for download here, Easy Bates lets you set a Bates number:

. . . and drag a set of document images into Easy Bates to process:

It conveniently gives you the option to rename both the pages or the documents themselves based on the Bates number you set.

It includes an option to remove Bates stamps, and can even create label sheets with Bates numbers, in case there's anyone out there who is still doing that.

Easy Bates gets you fast results with minimal effort.

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Sean O'Shea has more than 15 years of experience in the litigation support field with major law firms in New York and San Francisco.   He is an ACEDS Certified eDiscovery Specialist and a Relativity Certified Administrator.

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