Formatting Tips for TOAs and TOCs

In order to get the formatting for Tables of Authorities and Tables of Contents correct, be sure that you know how to add in the leading dots before the page numbers and indent the second line of each entry.

Begin by selecting all of the text that you need to format. On the Home tab, click on settings in the Paragraph section (the little arrow on the bottom right corner). Then click on the Tabs button at the bottom left of the dialog box.

Set the tab stop position to 6"; the alignment to 'Center'; and the leader to "2 ......".

When you press tab after each section title or case name the leading dots will be generated.

To set hanging indentations, go back to the Paragraph settings and select 'Hanging' in the Special drop-down menu. Set it to 0.25".

The second line of each section title or case name (before a paragraph return is entered) will be automatically indented.

Searching for and Highlighting Regex Strings

Don't miss that you can run regular expression searches in Word, and then highlight the results. In Find and Replace, check off the 'Use wildcards' box and enter the searched for term in parentheses. In this example, we're searching for eight-digit numbers using this Regex pattern:

([0-9]{8})

. . . since we're only using one Regex term, to replace with the searched for term we only enter a '\' followed by a '1'. If there was a second term we would enter '\2'.

This works in both MS Word 2016 and MS Word 2010.

Find and Replace Multiple Lines with ^c

Today at work I had to prepare a set of 50 cover sheets for separate binders. Each binder contained documents for a different witness. I had a list of the witness names, and I wanted to add in the caption of the case in front of each name in order to create a cover sheet for each witness’s binder.

The easiest way to do this, is to use the clipboard code ^c . With a list of names like this:

. . . and a captioncopied to the clipboard in another document:

Using the paragraph code - ^p - in front of each name - in the FIND box, and ^m (for manual page break) and then ^c in the REPLACE box:

. . . we can add in multiple lines of text in front of each name