Adding Folders to Your Win 7 Documents Library

The Windows 7 Documents folder in the library in Windows Explorer contains an option you may not have noticed. At the top where it says "Documents library" you'll see that it indicates how many locations the library includes.

If you click on the link you'll see that you have the option to add other folders inside the Library.

This option exists for the Pictures, Videos, and Music library folders as well. Just a neat little trick to make your files more easily accessible. This may come in handy when you're saving a lot of files and Windows defaults to the Library folder.

Sorry folks. The tips are going to be a little lame for a while. I am getting ready for a trial.

Back-up with Windows 7

If you're running Windows 7, and you need to back up your PC, be sure to use the operating system's built-in back-up tool.

1. Go to the Control Panel and search for 'back up'. Simply Select 'Back up your computer'.

2. You'll be prompted to select an external hard drive that you can back up the data to.

3. Windows gives two options. Either it will automatically select certain data files to back-up and create a system image, or you can select the files you want to backup. If you choose the automatic option Windows may only back-up the files in the 'Libraries' These are the 'Documents'; 'Music'; 'Picture'; and 'Videos' folders which appear at the top of the folder list in Windows Explorer.

Note that Windows won't back up files using the FAT file system. Temporary files and files in the recycle bin are also not backed up.

If you're like me you may have files scattered all over your PC, so you're better off selecting the 'Let me choose' option. This option also allows you to create a system image.

4. The backup process may take hours, depending on how long it is since you did your last backup. You can schedule the back to take place on a daily, weekly, or monthly basis.

Office 365 E-Discovery Stats

Back on March 30, 2017, I participated in a webcast hosted by Exterro, entitled, "Office 365 & Your E-Discovery Process", which can be accessed here. The webcast was conducted by Mike Hamilton of Exterro; John Collins, Director of Information Governance for DTI, and Nishad Shevde, Exterro's Director of Strategic Operations. The presentation contained a lot of detailed information about what Microsoft's group of software and services can do in the area of electronic discovery. I recommend you watch it.

The below chart shows which Office 365 features have built-in electronic discovery tools.

PST archives larger than 10 GB cannot be exported. Only 10,000 mailboxes may be searched and placed on hold in a single eDiscovery search, and just 2 eDiscovery searches can be run simultaneously.

Image files such as TIFFs, and non-searchable PDFs can't be indexed, and neither can Excel files over a certain size. The presentation didn't indicate a precise limit, but this posting by Microsoft indicates that it's only 4 MB. Microsoft's 'Unindexed items in Content Search in Office 365' manual also states that no attachments larger than 32 MB will be indexed; only the first 10 attachments to an email will be indexed; attachments to emails attached to other 'parent' emails, are not indexed, but the 'child' emails are; and no more than 2 million characters will be indexed from any one document.

After the webcast, I did some further research on the MS Technet site. Microsoft provides detailed instructions on how to export .pst files in the Office 365 environment here. The compliance management section of MS Exchange includes an In-place eDiscovery & hold tool.

The eDiscovery PST export tool gives you the option to exclude duplicate messages, and include unsearchable attachments.