Action to Generate Bookmark Report for Multiple PDFs

Rick Borstein has posted an Adobe action file on his blog, Acrobat for Legal Professionals which you can use to export a list of the bookmarks used in multiple PDF files. Click on the link 'Download Create Bookmark Report Action' and download the file with the .sequ extension. Double-click on it and it will be imported into Acrobat.

The action will appear as an option in your Tools menu.

You browse and select multiple PDFs to process.

There's an option to select to generate .csv files with a list of the bookmarks.

The final result gives you a report like this which has .csv files attached for each PDF containing bookmarks.

Note that this action may cause the .csv files to be incorrectly generated with .pdf extensions if your bookmarks include underscores or other common delimiters.

New E-Filing Rules for the New York State Appellate Division

This year, the new Electronic Filing Rules adopted by the Departments of the New York State Supreme Court Appellate Divisions became effective. E-filing for the Appellate Division will take place using the New York State Courts Electronic Filing System, also used by the Supreme Court. See: www.nycourts.gov/efile. (The Court of Appeals uses the Court-PASS system.) Appendix A to the new rules lists technical requirements for the filings:

1. Text searchable PDF/A format.

2. Bookmarks linking sections listed on the table of contents to the corresponding pages.

3. Motion papers must be combined in a single PDF with bookmarks linking to each successive document.

4. Each volume of an appellate appendix must be filed separately.

5. No single PDF can be more than 100 MB.

In addition the rules specify that, "The 'initial view' of a PDF shall be the Bookmarks Panel and Page." This is a clear reference to a setting in Adobe Acrobat which can be found under File . . . Properties, and is not present in Adobe Reader. Click on the 'Initial View' tab and select 'Bookmarks and Panel and Page' in the navigation tab drop down menu.

Windows Explorer Preview Error for PDFs

The Windows Explorer preview pane is a great tool to help you locate or rename files in a directory of PDFs.

If Adobe Acrobat is your default PDF viewer you may have noticed preview will stop working after you've viewed a few dozen PDFs. If this happens check these settings on the View tab in Tools . . .Folder Options

. . . the option for 'Always show icons, never thumbnails' should be off, and . ..

the option to 'Show preview handers in preview pane' should be checked.

It may also help to simply to switch from Adobe Acrobat to Adobe Reader or another PDF viewer as your default for PDF files.