Searching for Bates numbers in Everlaw

Everlaw provides you a great deal of flexibility when you need to look up documents by a Bates number. For too many years, when being asked to locate documents that use a Bates number that is neither the PRODBEG or PRODEND number, I have had to set a search to cover a range of documents with a Bates number 100 - 1000 numbers less than and greater than the number cited in a report or other document. Everlaw's 'Page search' check box configures the search so that the document within which the number is used will be returned.

As is shown in this example, there's a helpful list of Bates prefixes to select from. (Why have I worked in so many Relativity databases lately which have split the production numbers across multiple metadata fields??). It's not necessary to use the correct number of leading zeroes. So here when we search for page 100 from the PRODTRAIN production, it returns the document with the beginning Bates number PRODTRAIN-000096 and the ending Bates number PRODTRAIN-000103.

If you click on the link for Advanced settings, you'll get a window in which you enter multiple Bates numbers, and here the 'Page Search' checkbox is available as well. Not that much different from running a search for multiple Bates numbers in Relativity, but here you have the option to upload a text file with multiple Bates numbers (each listed on a different line).

Everlaw also makes it possible to run a search through all entries in the email From, To, Cc, and Bcc fields in the Parties field, or all entries in the To, Cc, and Bcc fields in the Recipients field.

Note the lightning bolt icon next to these fields. This is an indication that multiple email metadata fields have been aggregated so that it's only necessary to run one search for each name.

Similarly, the 'All Text Fields' field allows for a search through all text metadata fields, and includes an option to search through document contents at the same time: