District of South Dakota: Forensic Examination Order Granted Where One Month Passes Between Subpoena and IT Email Review

District of South Dakota: Forensic Examination Order Granted Where One Month Passes Between Subpoena and IT Email Review

December 18, 2019

Yesterday, Judge Karen E. Schreier issued a decision, Beef Prods. v. Hesse, No. 4:17-CV-04130-KES, 2019 U.S. Dist. LEXIS 215845 (D.S.D. Dec. 16, 2019) granting the Plaintiff's motion to compel specific requests for production and forensic examinations. 

 

The Court ordered the production of documents by the Defendant regarding salary and benefits; documentation about the start of benefits for certain individuals; and other data on sales.  Judge Schreier also granted Beef Products's motion to compel the production of privilege and redaction logs from third parties.   The third parties had not produced a privilege log more than 45 days after a deadline on which they agreed to, and their production included unexplained redactions and omissions.   

 

Beef Products also requested the production of documents referenced during the 30(b)(6) deposition of a third party.   The Court would not require the production of a preservation letter because spoliation was not proven, but it did require the production of documents about the preservation letter because an affidavit submitted by counsel regarding the preservation process and another affidavit submitted by an IT person about the search process were not sufficiently detailed to show reasonable compliance with the document request. 

 

The Court cited precedents finding that search terms are not subject to work production protection and ordered a third party to produce them.

 

A third party objected to a request to produce an employee handbook because the Defendant had already produced it, albeit with missing metadata.   The Court disagreed noting that, "A claim of duplication does not protect a person from having to produce documents in the first instance that may also have been produced previously by another party."  Id. at *22.  

 

A forensic examination was also ordered of third party hard drives and email accounts because of the following factors:

 

1. The record shows that certain emails were lost, and the producing party could not provide a good faith explanation for their loss. 

 

2. The adequacy of the producing parties' search was questionable because, "IT only got full access to the email accounts a month after subpoenas were issued and after the individuals already conducted their own searches. It is possible the individuals deleted incriminating evidence during their initial searches. The download of the email accounts-after the fact-may not show these deleted emails; but a forensic examination can show if such deletion occurred." Id. at *26-27.   Another basis for questioning the search was the fact that the third parties' email production omitted some messages between its employees and Hesse which the Hesse production included.  

 

3.  Certain documents were produced without metadata including text messages. 

 

 

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