VBA code to copy unique values to separate worksheets


Ron de Bruin has posted VBA code here, which you can use to create a new worksheet in Excel for each unique value in the first column of the first worksheet. The data from this first column will be compiled on the subsequent worksheets, including the adjacent columns used on the first worksheet, with one worksheet for each unique value in that column. If a worksheet already exists with the same name, the values will be added on that worksheet.

So in this example the entries on Sheet1 are copied to the existing worksheet, 'Apple'.

. . . and new worksheets are created for the other values, 'Grape'; 'Orange'; 'Banana'; and 'Grapefruit'.

The VBA code can be edited to copy a longer range off the first worksheet. See the line reading: Set My_Range = Range("A1:D" & LastRow(ActiveSheet))

Sub Copy_To_Worksheets_2() 'Note: This macro use the function LastRow and SheetExists Dim My_Range As Range Dim FieldNum As Long Dim CalcMode As Long Dim ViewMode As Long Dim ws2 As Worksheet Dim Lrow As Long Dim cell As Range Dim CCount As Long Dim WSNew As Worksheet Dim ErrNum As Long Dim DestRange As Range Dim Lr As Long

'Set filter range on ActiveSheet: A1 is the top left cell of your filter range 'and the header of the first column, D is the last column in the filter range. 'You can also add the sheet name to the code like this : 'Worksheets("Sheet1").Range("A1:D" & LastRow(Worksheets("Sheet1"))) 'No need that the sheet is active then when you run the macro when you use this. Set My_Range = Range("A1:D" & LastRow(ActiveSheet)) My_Range.Parent.Select

If ActiveWorkbook.ProtectStructure = True Or _ My_Range.Parent.ProtectContents = True Then MsgBox "Sorry, not working when the workbook or worksheet is protected", _ vbOKOnly, "Copy to new worksheet" Exit Sub End If

'This example filters on the first column in the range(change the field if needed) 'In this case the range starts in A so Field:=1 is column A, 2 = column B, ...... FieldNum = 1

'Turn off AutoFilter My_Range.Parent.AutoFilterMode = False

'Change ScreenUpdating, Calculation, EnableEvents, .... With Application CalcMode = .Calculation .Calculation = xlCalculationManual .ScreenUpdating = False .EnableEvents = False End With ViewMode = ActiveWindow.View ActiveWindow.View = xlNormalView ActiveSheet.DisplayPageBreaks = False

'Add a worksheet to copy the a unique list and add the CriteriaRange Set ws2 = Worksheets.Add

With ws2 'first we copy the Unique data from the filter field to ws2 My_Range.Columns(FieldNum).AdvancedFilter _ Action:=xlFilterCopy, _ CopyToRange:=.Range("A1"), Unique:=True

'loop through the unique list in ws2 and filter/copy to a new sheet Lrow = .Cells(Rows.Count, "A").End(xlUp).Row For Each cell In .Range("A2:A" & Lrow)

My_Range.Parent.Select 'Filter the range My_Range.AutoFilter Field:=FieldNum, Criteria1:="=" & _ Replace(Replace(Replace(cell.Value, "~", "~~"), "*", "~*"), "?", "~?")

'Check if there are no more then 8192 areas(limit of areas) CCount = 0 On Error Resume Next CCount = My_Range.Columns(1).SpecialCells(xlCellTypeVisible) _ .Areas(1).Cells.Count On Error GoTo 0 If CCount = 0 Then MsgBox "There are more than 8192 areas for the value: " & cell.Value _ & vbNewLine & "It is not possible to copy the visible data." _ & vbNewLine & "Tip: Sort your data before you use this macro.", _ vbOKOnly, "Split in worksheets" Else 'Add a new worksheet or set a reference to a existing sheet If SheetExists(cell.Text) = False Then Set WSNew = Worksheets.Add(After:=Sheets(Sheets.Count)) On Error Resume Next WSNew.Name = cell.Value If Err.Number > 0 Then ErrNum = ErrNum + 1 WSNew.Name = "Error_" & Format(ErrNum, "0000") Err.Clear End If On Error GoTo 0 Set DestRange = WSNew.Range("A1") Else Set WSNew = Sheets(cell.Text) Lr = LastRow(WSNew) Set DestRange = WSNew.Range("A" & Lr + 1) End If

'Copy the visible data to the worksheet My_Range.SpecialCells(xlCellTypeVisible).Copy With DestRange .Parent.Select ' Paste:=8 will copy the columnwidth in Excel 2000 and higher ' Remove this line if you use Excel 97 .PasteSpecial Paste:=8 .PasteSpecial xlPasteValues .PasteSpecial xlPasteFormats Application.CutCopyMode = False .Select End With End If

' Delete the header row if you copy to a existing worksheet If Lr > 1 Then WSNew.Range("A" & Lr + 1).EntireRow.Delete

'Show all data in the range My_Range.AutoFilter Field:=FieldNum

Next cell

'Delete the ws2 sheet On Error Resume Next Application.DisplayAlerts = False .Delete Application.DisplayAlerts = True On Error GoTo 0

End With

'Turn off AutoFilter My_Range.Parent.AutoFilterMode = False

If ErrNum > 0 Then MsgBox "Rename every WorkSheet name that start with ""Error_"" manually" _ & vbNewLine & "There are characters in the name that are not allowed" _ & vbNewLine & "in a sheet name or the worksheet already exist." End If

'Restore ScreenUpdating, Calculation, EnableEvents, .... My_Range.Parent.Select ActiveWindow.View = ViewMode With Application .ScreenUpdating = True .EnableEvents = True .Calculation = CalcMode End With

End Sub

Function LastRow(sh As Worksheet) On Error Resume Next LastRow = sh.Cells.Find(What:="*", _ After:=sh.Range("A1"), _ Lookat:=xlPart, _ LookIn:=xlValues, _ SearchOrder:=xlByRows, _ SearchDirection:=xlPrevious, _ MatchCase:=False).Row On Error GoTo 0 End Function

Function SheetExists(SName As String, _ Optional ByVal WB As Workbook) As Boolean 'Chip Pearson On Error Resume Next If WB Is Nothing Then Set WB = ThisWorkbook SheetExists = CBool(Len(WB.Sheets(SName).Name)) End Function


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