Extract Specified Ranges from Multiple Workbooks


Ron de Bruin has posted some very useful VBA code to the MS Office Developer Network here: https://msdn.microsoft.com/en-us/library/cc837974(v=office.12).aspx

If you have a folder of Excel files and want to copy a specified range from each workbook into a single master workbook this macro will help.

Simply enter the path for the folder containing your files on the line beginning My Path, and then set the range on the line which starts, "Set sourceRange = .Range". On the line above you need to enter the number of the worksheet you are collecting data from: With mybook.Worksheets(1)

Note that in order to get the macro to work you need to insert it into a module for a worksheet of your master workbook, not the workbook itself.

The macro lists the name of the source file in the first column.

Sub MergeAllWorkbooks() Dim MyPath As String, FilesInPath As String Dim MyFiles() As String Dim SourceRcount As Long, FNum As Long Dim mybook As Workbook, BaseWks As Worksheet Dim sourceRange As Range, destrange As Range Dim rnum As Long, CalcMode As Long

' Change this to the path\folder location of your files. MyPath = "C:\FooFolder\baseball"

' Add a slash at the end of the path if needed. If Right(MyPath, 1) <> "\" Then MyPath = MyPath & "\" End If

' If there are no Excel files in the folder, exit. FilesInPath = Dir(MyPath & "*.xl*") If FilesInPath = "" Then MsgBox "No files found" Exit Sub End If

' Fill the myFiles array with the list of Excel files ' in the search folder. FNum = 0 Do While FilesInPath <> "" FNum = FNum + 1 ReDim Preserve MyFiles(1 To FNum) MyFiles(FNum) = FilesInPath FilesInPath = Dir() Loop

' Set various application properties. With Application CalcMode = .Calculation .Calculation = xlCalculationManual .ScreenUpdating = False .EnableEvents = False End With

' Add a new workbook with one sheet. Set BaseWks = Workbooks.Add(xlWBATWorksheet).Worksheets(1) rnum = 1

' Loop through all files in the myFiles array. If FNum > 0 Then For FNum = LBound(MyFiles) To UBound(MyFiles) Set mybook = Nothing On Error Resume Next Set mybook = Workbooks.Open(MyPath & MyFiles(FNum)) On Error GoTo 0

If Not mybook Is Nothing Then On Error Resume Next

' Change this range to fit your own needs. With mybook.Worksheets(1) Set sourceRange = .Range("A1:Z2") End With

If Err.Number > 0 Then Err.Clear Set sourceRange = Nothing Else ' If source range uses all columns then ' skip this file. If sourceRange.Columns.Count >= BaseWks.Columns.Count Then Set sourceRange = Nothing End If End If On Error GoTo 0

If Not sourceRange Is Nothing Then

SourceRcount = sourceRange.Rows.Count

If rnum + SourceRcount >= BaseWks.Rows.Count Then MsgBox "There are not enough rows in the target worksheet." BaseWks.Columns.AutoFit mybook.Close savechanges:=False GoTo ExitTheSub Else

' Copy the file name in column A. With sourceRange BaseWks.Cells(rnum, "A"). _ Resize(.Rows.Count).Value = MyFiles(FNum) End With

' Set the destination range. Set destrange = BaseWks.Range("B" & rnum)

' Copy the values from the source range ' to the destination range. With sourceRange Set destrange = destrange. _ Resize(.Rows.Count, .Columns.Count) End With destrange.Value = sourceRange.Value

rnum = rnum + SourceRcount End If End If mybook.Close savechanges:=False End If

Next FNum BaseWks.Columns.AutoFit End If

ExitTheSub: ' Restore the application properties. With Application .ScreenUpdating = True .EnableEvents = True .Calculation = CalcMode End With End Sub


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