E-Discovery for Dummies Outline - Chapters 1 & 2

E-Discovery for Dummies Outline - Chapters 1 & 2

June 19, 2015

Here's the first installment of an outline I'm preparing of Linda Volonino and Ian Redpath's e-Discovery for Dummies.  I hope to be able to complete the outline in additional posts very soon.   To a certain extent this outline focuses on the information I did not already know, or that I found to be the most interesting.

 

 

OUTLINE OF E-DISCOVERY FOR DUMMIES

I. ESSENTIALS

1. E-Discovery Is A Burning Issue

      a. Dec. 2006 Amendment to FRCP for ESI Discovery

           i. E-Discovery begins as soon as suit is filed.

      b.Waiting for a E-Discovery request can lead to sanctions; have to anticipate.

      c. Gartner – 90% of U.S. Cos with rev. over $1B, face 147    cases at one time;$1.5M per case.

      d.Metadata –

          i. ‘mining’ if embedded in document.

          ii. Williams v. Sprint must produce ESI with MD intact.

     e. Files deleted from Recycle Bin remain unless overwritten.

     f. Replicant Data – auto-recover data in some apps.

     g.Litigation Process

         i. Duty to Preserve

         ii. Complaint Served

         iii. Meet & Confer 21 days before scheduling, w/in 99    days of compl.

              1. Preservation issues

              2. Search issues

              3. Format of production

              4. Scope of ESI

              5. Est. costs.

        iv. Scheduling Conference w/in 120 days of compl. – 1st Ct.

Appearance.

     h.Electronic Records Management (ERM) – or RIM

         i. Retention Policy

              1. Health, fin., pharm., regs?

         ii. Implement the Policy

         iii. Monitor Compliance

         iv. Destroy

         v. Change Policy if Litig. Foreseen – Litig. Hold

    i. Processing & Filtering to Remove Excess

              i. Gartner: 1 GB review = $18,750.

    j. Privilege Review

    k.Production

            i. FRCP 34(b) in form ordinarily maintained, or reasonably usable form.

     l. Clawbacks

          i. Inadvertent Disclosure

          ii. C/B agmt. discussed at M&C

 

2. Electronically Stored Information

   a. 2006 – Litig. Costs 33% of after tax profits of Fortune 500.

   b.Johnson v. Kraft Foods – can’t object to terms databases, data dictionary as too vague.

   c. Storage Types

        i. Online – random access

        ii. Nearline – discs,flash drives

        iii. Offline storage – usually magnetic tape – sequential access [disaster recovery].

   d.Zubulake I

         i. UBS employment gender discrimination case.

         ii. Emails not backed up if deleted same day received.

         iii. SEC Rule 17a-4 – preserve for 3 years

         iv. Categories of Data – last 2 inaccessible

             1. Active, online data

             2. Near-Line Data – automated storage e.g. optical disks

            3. Offline – JBOD manual access for disaster recovery; not searchable – whole tape must be loaded.

            4. Backup tapes using data compression- sequential access, de-compress. Relevance must outweigh retrieval costs. Ct. ask if disrupt business.

           5. Erased, fragmented or corrupted data

        v. Scheindlin – not time to access, but degree of manipulation of data.

        vi. Adverse instruction – b/c tapes missing, jury can conclude it was destroyed b/c it contained damaging info.

   e. Nothing in the rules — specifically, Rule 34(b) — prevents the court from ordering that paper is a "reasonably usable" form where the only other

source for the information is not reasonably accessible.

   f. Good cause needed for inaccessible source discovery – benefit > burden & costs.

   g.First tier vs. second tier – NRA if unlabeled or nonindexed backup media.  If 2nd tier costs will be shared.

   h.In re Quintus Corp. – Duty to preserve ESI even if bankr.

    i. Calif. Civil Discovery Act discards Z 2 tiers; discoverable disaster recovery ESI.

   j. Litig. Hold – must preserve data in its native state.

   k. Review - $1800 - $2500 per 1GB

   l. Hidden Costs – soft or indirect – business disruption

   m. Process and Review most expensive stages.

 

 

 

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